Think back to when you first started your business. What led you to start this work?
What vision did you hold for the future you would create?
Take a moment and look at your life right now. How does your current reality fit with that initial vision?
If your vision and reality aren’t currently aligned, don’t worry. Hope is not lost. More likely, it’s simply an indication that some adjustments are needed to get you back on track.
While freedom is a draw for most entrepreneurs, if we aren’t intentional with our time, it’s far too easy to find ourselves working harder and longer than we would in any job.
If you’re feeling overwhelmed in your business and are done with having a never-ending to-do list, it’s time to look for ways to take some of your daily tasks off of your plate.
Not sure where to begin? I’ve got you covered.
Truthfully, I could write a series of blog posts filled with tips and tools to help you simplify and streamline your business, but that might just add to your overwhelm.
So for today, let’s start small and keep it simple. If you follow any of these suggestions, you’re likely to be surprised by how great of an impact a tiny change can have on your work day.
Start by choosing one task.
When you’re feeling overwhelmed, I know that it can feel like you don’t have time to spare. I also know that giving yourself a little time to take a step back can be the key to seeing what needs to change.
Take a little time to think about everything you’re doing in your business on a daily basis. If it helps, you can make a list and write it down.
Once you have a list, highlight the tasks you don’t love doing. Looking at this selection, are there tasks that could be automated or handed over to someone else?
For example, if responding to emails feels like a drain, you could automate this process a bit by creating templates for emails you send frequently.
If you dread designing images for social media, perhaps this is a task you could hire out to a designer or virtual assistant.
Find a solution to support you.
Once you’ve chosen the task you’re ready to simplify, you’ll want to take a little time to find or design a solution that will work for you.
If you know you’re wasting time scheduling appointments and sending out reminders, you might be ready to choose a calendar system. Give yourself a little time to look at options, perhaps sign up for some free trials so you can see the differences once you’re inside, and choose the one you feel will work best for what you need right now.
If you find yourself wasting time on social media because you get distracted every time you go in to post, it might be time to sign up for a tool where you can schedule posts in advance and it will post for you. Again, there are plenty of options out there. In order to free up more of your time on an ongoing basis, you’ll need to take a little time to look through options and choose what’s best for you. If it helps, you can always set a timer and limit your research to an hour.
If you’ve decided to hire a designer, virtual assistant, or any kind of done-for-you support, you’ll want to take time to clarify what you’re looking for and then find the best person to support your business. You’ll then need to find potential candidates and conduct interviews so that you can choose the right person for the job.
Set up your system.
After you’ve selected a tool or hired support, it’s time to set up a system that will allow you to take this daily task off your plate.
For example, if you’re using a tool to schedule social media posts, perhaps you set up a system to batch your content. You might take an hour or two one day to create your images for the coming month. Then you might take a day or two to write the written content for each post. Once the content is ready, you might take a couple of hours to schedule your social media posts for the month. It still takes time, but you’ve now taken something that was hanging over your head every day or every week and have made it a once-a-month task.
Think about how much time this could save you on a daily or weekly basis. Think about how this free time will allow you to better serve your clients and move your business forward.
Whatever task you choose, it’s likely that there will be many options to choose from when setting up a system, the key is to look at every step and set it up to lighten your workload as much as possible.
And if you’d like some help with this, sign up for your free Business Lifeline Call right here. I love helping business owners create and set up systems to lighten their workload while helping their business grow with ease. Together, we can design some simple solutions to make your business vision your everyday reality.